Step 8 – Review Your Stuff Regularly
"In order to trust the rapid and the intuitive judgment calls that you make about actions from moment to moment, you must consistently retrench at some more elevated level. In my experience (with thousands of people), that translates into a behavior critical for success: the Weekly Review.
All of your open projects, active project plans, next actions, agendas, “waiting for”, and even “someday/maybe” lists should be reviewed once a week. This also gives you an opportunity to ensure that your brain is clear and that all the loose strands of the past few days have been collected, processed and organized."
David Allen, "Getting Things Done (GTD) and the Art of Stress-free Productivity"
The importance of a Regular Review - i.e. Weekly Review
I couldn’t agree more with David Allen as I know for the fact from my personal experience – if I fail to perform a good weekly review over the weekend – my week starts badly and I find myself totally lost with the things I started last week… not really knowing where should I go now.
Yesterday was Sunday – my time for a weekly review
As I work on my Tablet PC most of the time, I can work wherever I want and whenever I want. I love the weekends and try to spend them for “recharging my batteries” – i.e. spending great time with my wife and friends, trying to escape for a short weekend trip, etc. but usually on Sunday evening I’m trying to find some time to think about where I am and where I’m going.
It’s usually on Sunday when I find time for my weekly review – if you work only at the office, you may choose to do it on Friday afternoon, Monday morning… it’s totally up to you.
It takes about 1-2 hours for a review to complete
Yes – my weekly review takes me a little more than one hour and a little less than two… it all depends on the kind of week I had, but this is my usual time frame. It’s important not to rush it, not to be disturbed and just do it at a normal pace. It’s important to do it right.
What do I do during a Weekly Review?
Essentially my Weekly Review consists of two processes:
Check 1 - “Going through” my Productivity System
My productivity system consists of three things – my computer’s files, my Email messages and my Nozbe Account. I should actually add my fourth element – Calendar.
I simply go through:
After I’ve gone through everything – I Plan
Planning very often happens during the “going through” time but later on it’s time to think things over again and make sure I’m focusing my energy on the important things this coming week. I plan and reorder my next actions and make sure everything I need to do this week is placed there in front of my eyes.
Relax and get ready for the new week.
After I’ve gone through the Weekly Review I try to reward myself by doing something relaxing like watching a movie, or simply going out with my wife somewhere to clear my head to be able to kick off the new week with a focused mind.
The bottom line:
Review your productivity system regularly and never allow your stuff to pile up for too long. A Weekly Review is a great way of closing one week and starting the new one with a clear head and a focused mind. Regular reviews keep your system fresh and leave you with a great feeling of being in control. If you want your Nozbe system to work for you - you need to review your information in Nozbe on a regular basis. I wish you all a great and a highly productive week!